You are fully aware of the complexities of apartment management if you live in a gated community or apartment complex. Day-to-day activities such as amenities, security, and common areas must all be managed by someone or, preferably, a group of owners. Because there is a lot of room for disagreement in how these issues are handled, the authorities have forced that all housing societies be registered under ‘The Society Registration Act,’ which specifies legal regulations to aid in management. A society must be registered within three months and is only exempt from registration in extreme circumstances.
Benefits of society registration –
Registered housing societies are given certain powers that allow them to deal with societal challenges in a formal/legal manner. As a result, a registered housing society is well prepared to meet the problems by agreeing on bye-laws that will be binding on everyone in the community and how the association will deal with day-to-day issues.
- Action against violiation of rules by the members.
- A registered association can handle typical complaints about upkeep, security, new standards, and other issues.
- A registered association is responsible for implementing the law and can thus take steps to safeguard the citizens’ safety. For example, restricting visitor admission during the COVID-19 outbreak.
- In the event of a dispute over residential space or a violation of building codes, the organisation may potentially take legal action against the builder.
- A registered society is obligated by law to keep proceeding reports and information about shared facilities.
- Property-related taxes, GST application, and other taxes will be simple to file for residents of a registered society.
How to get your society registered?
To begin, the Apartment Owners Association must have a minimum of seven members who are unanimously elected by society. The society is made up of members (apartment owners), associate members (those who are not owners but are legally inhabiting an apartment), a general body (all members of the association), and a management committee (a president, a vice-president, a secretary, a treasurer, and eight other members).
Selected representatives are entrusted with creating a memorandum that includes the following information:
- The Society’s Name
- Names and occupations of the residents
- The Society’s Objectives
- Byelaws are the rules that regulate society. If circumstances need it, the bye-laws can be amended.
The following documents are required for registration:
- Name of the Society
- Address of the Society
- Proposal letter duly signed by the executive committee and addressed to the Registrar of Societies
- Proceedings of the first general body meeting
- Memorandum of the Society
- Standard fee
Management office term and elections –
Members of the management committee are elected by the community unanimously. The association’s management typically serves a one-year term. Re-election is held annually, but it can be held in the middle of the year if all members agree.
At Arthology, we handle bookkeeping of the housing societies and help them with GST compliance also. If you want to get these services done then feel free to contact us at contactarthology@gmail.com
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Read our series of short articles here at artho shots